Hotel Contracting System - Fully Flexible And Scalable For Growing Business

Groupy provides hotel contracting software can manage the most complicated rates, supplements, inventory, special offers, and minimum stay rules; all enhancing your ability to be competitive. The system gives live, accurate costs and availability for all types of hotel contracts. Furthermore, short-term offers and rate overrides are supported enabling you to sell the latest product.

We have developed a full-fledged module for hotel contracting which enables hotels to provide even small details, so that your customers or agents will be able to check even minor details, ultimately guiding them for the selection of hotels. 

At the heart of our reservation platform is comprehensive and efficient hotel contracting. This allows you to contract and sell all of the rates, offers, supplements, and availability you’ve agreed with your supplier. Connect this with automated supplier fulfilment and a hotel extranet portal, your hotel sourcing operation is in safe hands.

The travel industry is complete of corporations and travel agencies that only book at properties that provide directly negotiated rates. Groupy makes it easy for you to provide negotiated rates through your website using the Local Distribution Systems by using a pre-integrated content, mapping, and inventory management system for hotels, Apartments, Villas, Sightseeing, Transfers & Packages. This enables you to earn control over your negotiated rates.

Once contracted, our team manages hotel reservations and provides financial and hotel reporting to mitigate the risk of attrition and ensure a smooth process. Our online reservation system can be customized to your event to enable attendees to reserve hotel rooms with ease.

The hotel contracting system is a progressive platform to upload all the data about hotels. In technology terms, one hotel is shown on several online booking engines either through offline contracting or through XML/API integration. Managing the inventories of multiple hotels and their rates according to special events and seasons is a challenging task that requires an efficient and ideal system.

Each hotel needs to provide every kind of information to a travel agency, in order to be shown on their respective online booking engines. Such information contains – allocation of rooms, types of rooms, meals, occupancy, rates for multiple types of rooms, offers and promotions, rates for peak seasons and low seasons, facilities included and excluded, extra beds, cancellation policies, children’s policies, special events’ rates, etc.

Hotel Contracting And Extranet To Sell Directly Contracted Travel Products

Groupy contracting module can be used by travel companies who want to sell locally contracted inventories through the booking engine. This module allows to configure hotels and add rates and other data to make them readily available for sale on the travel agencies booking engine.

It’s a single application that allows you to upload your own contracted hotels, tours, and transfers, manage their information (allotments, rates, policies, etc), and easily sell your own travel products contracted from suppliers that can’t be connected online.

Our team has the experience and skills essential to help you locate and contract hotel room blocks pre and post group dates. Our team will research available hotels and present you with the best choices for your group.

We have developed a robust hotel contracting system where a travel agency can efficiently manage hotels and their data. We always strive to achieve excellence in our final results in order to offer the best value for our esteemed clients.

Inventory management is easy for Central Reservation Systems (CRS) or Travel agents and hoteliers. You can create a solid relationship with your potential clients with an extranet reservation system.

Key Features of the Local Contracting module and Extranet:

• Managing Multiple Suppliers

• Create Hotels with a complete Hotel Profile.

• Configure varied Offers and Discounts including Early Bird, Long Stay, Stay Pay, and others

• Exclusive Supplier/Hotel/Extranet login with Credentials to enable configuration of Hotels, Rates, etc.

• Comprehensive Reports to track Bookings, Arrivals, Expiring Contracts, User activity.

• Options to build Market Profile, Rooms, Amenities, Meal/Board basis, Extra bed, Supplements.

• Intuitive Data entry for adding Rates, Inventory Allocation, Release Period, Check-in Block, Minimum stay

• Manage Policies for Cancellation, No Show, Early Checkout, Amendment, or other Booking Notes.

This module could be useful for:

• Destination Management Companies

• Travel Agencies looking to outsource local contracting activities

• Travel Agencies looking to sell locally available offline inventories through Booking engine.

One End-To-End Hotel Contract Management Solution Suite: 

Inventory

Handle online sales inventory by special events or seasons. Allocate season-wise room inventory and stop-sale when essential.

Booking Rules & Policies

Handle policies for hotels and rooms such as child policies, check-in & checkout policies, cancellation policies. Define the rules for reservations for particular dates, days, and stays.

Managing Rooms 

Rooms availability, number of rooms, and dates available to book

Reports

Create Daily Report, Reservation Details Report, Cancellation Report, Billing Details Report, Inventory Report & Nationality Rate reports.

Offers & Discounts

Specify and choose offers for rooms and supplements. provide extra night offers, fixed or percentage offer to your customers.

Rich Content Management

Add your hotel information from a central location in multiple languages and rich hotel images. Manage different room types, room occupancy, and meal plans.

Rates Management

Add season & room-wise rates in multiple currencies. Define peak and low season rates.

Managing Policies

Payment policy, cancellation policy, tax policy, terms & conditions & property policy

Hotel Extranet - To Sell Dynamic Rates From Hotels

Groupy offers a comprehensive hotel extranet system including customer modules (like B2C, B2B, B2E, B2B2C), services modules (hotels, motels, B&B), supplier modules, and backend admin modules. The booking extranet software for travel agents is also complemented by native mobile apps in Android and iOS, which can be deployed together with the IBE or in the next phase.

The Groupy hotel extranet system facilitates you in securing more bookings by providing you the facility to mention the number of rooms available until the last minute. The customers can book online with low cancellation charges through which you can improve your occupancy. Our Hotel Extranet or CRS stands for central reservation system highly beneficial for resorts and the hotel industry.

We help you connect with worldwide clients by providing them with unique search and booking functionality. It also helps you build and promote your private inventory, create your own hotel listings, compete with existing hotels from GDS or suppliers with your private inventory.

Our hotel extranet module is simple and easy to use. You will be facilitated with the extra functionality of adding Hotels with several suppliers. It provides you exposure to a powerful system where you can manage the largest inventory of hotels globally. B2B hotel booking portal, B2C hotel booking portal, or both hotel booking portal and mobile application development are served by Groupy.

With the help of our Hotel Extranet System, customers can easily handle their sales, upload and maintain prices for multiple seasons, manage booking confirmation details and apply any special deals or several offers. Online Travel agents and hoteliers can easily handle their inventory in the Central Reservation System or Hotel Extranet.

The Hotel Extranet System is a robust tool to upload own direct contracts with properties and sell rooms through B2C, B2B, Mobile Apps, and XML Out channels. The system supports a multichannel content exchange feature where the inventories can be instantly distributed through existing customers using the same platform.

In hotel extranet websites, first-class admin or hotelier/supplier can handle the hotel inventory like hotel data, room types, images, amenities, meals offered by particular hotel availability Day wise, on Twin, Triple, and quad sharing.

Hotel extranet or Hotel CRS system enables travel agents to upload their own contracted hotels and comes up with your access to the complete inventory management online and also have control over the everyday booking logs and payments logs also travel agents can upload their partner hotels or suppliers can add their hotels. Hotel Extranet stands for hotel central reservation system and is usually used in the resort and hotel industry.

The Hotel Extranet System enables your travel company to connect directly to the particular Channel Managers used by the hotels you desired to have in your inventory, in order to get the updated dynamic rates and the availability.

The booking extranet is produced for continuous online booking, interaction for Online Hotel reservation trade. The Hoteliers can arrange their affairs and manage their complete catalog in the CRS. It supports fixing up rooms, property amenities, etc.

Features of Hotel Booking Extranet System:

• Easy reservation and cancellation

• Real-time pricing and availability management

• Manage the availability of rooms, number of rooms, and booking dates

• Change Rates – Increase or decrease rates day by day or over a period of time.

• Management of markups and discounts

• Access to extranet reservation

• Sales Channels for B2B and B2C

• Tour operators can use the domain/URL of their own branded interface for hotels and providers.

• Room Defined: Rooms are defined by categories, such as deluxe/standard/suite, as well as room amenities, features, photos, and occupancy. Policies for children, including age ranges, extra guests allowed (yes/no), and inclusions.

• Solutions that are completely adaptable and scalable

• Design that is mobile-friendly and user-friendly

• See all confirmed reservations, List modified and cancelled

• Instant and On-Demand Reservations

• Payments, cancellation policies, tax policy, terms and conditions & policies of property management Manage policies

• Invoices and Vouchers can be printed or emailed.

• Emails and email alerts auto-confirmation

• Invoicing and Accounting

Benefits:

• Increased productivity

• The reduced margin of error

• Flexibility

• Timely and accurate information

• Shorter time to market

• Reduced inventory

• Build customer loyalty

• Work is complete quickly as compared to earlier manual systems

Why Select Groupy For Your Hotel Extranet System?

The Hotel CRS is primarily assistance for hoteliers to manage all of their online marketing and sales. where they can upload their rates & availabilities to be seen by every sales channel that is using a CRS. The System allows you to take overall control of your hotel inventory and pricing structures and take advantage of the powerful sales and distribution channels across your network.

The value of a global hotel extranet is that the hotel managers can easily mention the hotel’s description and all details regarding the room availability. Extranet booking hotel access will also aid you to access the rates, special discounts, and privacy policies. 

Being the Hotel extranet is a travel management tool you can easily use it to manage or maintain the several distribution systems. Integrating the global distribution system or GDS like the Sabre, Amadeus, or Travelport you can easily integrate a single travel system.

Our hotel extranet allows travel agents to upload their contracted hotels or suppliers by offering them access to an overall inventory online booking system through which the contractors can easily take in their hotel descriptions availabilities, rates, special offers, restrictions, and more.

If you want to boost your productivity, you need to keep the margin of the errors minimal and establish credibility with the customers. Our hotel extranet system will assure you about the effectiveness of your services and it will help you establish customer loyalty. 

Our focus is to facilitate our clients with desirable and wide-ranged products. We understand the demand of the hour and market requirements; believe in building technology keeping future perspective in mind.